6.1 Arrival
Group registration takes place on the first day of the Europeade only (usually a Wednesday and is defined and published in each call). In addition to practical information and technical details, on registration every member of the group will receive a badge and a programme brochure, and there will be technical production brochure for the group. Group leaders will also be able to confirm technical arrangements with the stage management team.
6.2 Lodging and meals
Participants will usually be accommodated in schools. The children and their leaders will be accommodated in one or more schools which are separate from the adult accommodation.
Please note that it may not be possible for all the groups to stay in the centre of the host city.
Participants will be provided with a mattress, clothes hanger and chair, but need to bring their own sleeping bag or sheets and a blanket.
Groups travelling together on the same coach will be lodged at the same location. Please make sure you mention if you are sharing a coach on the registration form.
Meals will be provided for the participants as follows:
5 x breakfasts: from Thursday till Monday
4 x lunches: from Thursday till Sunday
5 x dinners: from Wednesday till Sunday
Unfortunately, we cannot meet all dietary needs, so a vegan meal will be offered that is also gluten- and lactose-free. If there are people who have other allergies, they must provide their own food.
Please indicate any persons with special dietary requirements on page H of the online registration form.
6.3 Technical arrangements
The musicians who require amplification for their instruments should mention it on the “Stage Management form – Musicians” section of the application form.
There is equipment for DVD/CD/mp3/mp4 and microphones for sound amplification on each stage.
PLEASE BE AWARE THAT ONLY LIVE MUSIC CAN BE PLAYED FOR THE OPENING AND CLOSING EVENTS.
6.4 Programme
The standard programme for the Europeade runs from registration upon arrival on Wednesday to Monday morning when everyone goes home.
Every group has the opportunity to perform at least once during one of the two major events (Opening or Closing Events, usually held on Thursday and Sunday), together with other groups from their region. The duration of this performance is strictly limited to 3 minutes for everyone! We urge you not to exceed this allocated time for your performance.
In addition to the big shows, a number of separate performances are usually scheduled on Thursday, Friday and Saturday:
• Children and Youth Concert for the younger dancers and musicians
• Music concert for instrumentalists
• Choir concert for singers
• Street performances (usually lasting 25 minutes per group)
There is also a very popular parade through the city for all the groups, usually on Saturday afternoon, and a ball for all participants on Saturday evening. The oecumenical Christian service takes place on Sunday morning, and Europeade ends with the closing ceremony and show on Sunday afternoon.
The duration of these performances can be found in the relevant programmes.